Run your migration practice from one platform
Pipeline management, client portal, 8 AI assistants, ImmiAccount auto-fill, smart questionnaires, DHA form generation, NAATI translations, invoicing, trust accounting, workflow automation, and 130+ features — everything a migration agent needs, all in one place.
No credit card required. Full access. Cancel anytime.
Everything you need — nothing you don't
Stop juggling spreadsheets, email, and outdated software. LodgeHQ replaces your entire tool stack.
Drag-and-Drop Pipeline
Customisable Kanban board with stages you define — New Enquiry, Docs Collection, Lodged, Granted. See every matter at a glance.
Client Portal
Clients upload documents, complete questionnaires, track their visa status, and message you — all from a secure branded portal.
AI Compliance Tools
Conflict-of-interest detection, consumer guide tracking, AI-drafted file notes, and CPD logging — tools to help you stay organised and audit-ready.
Invoicing & Trust Accounting
Generate invoices, accept online payments via Stripe, manage trust account ledgers, and record receipts — all from one dashboard.
Document Automation & E-Sign
Template-driven service agreements, letters, and forms. Built-in PDF tools — merge, compress, split, watermark, password-protect. Clients sign electronically.
CRM & Lead Pipeline
Capture enquiries from your website, track referral sources, automate email campaigns, and convert prospects into paying clients.
ImmiAccount Auto-Fill
Chrome extension that pulls client data from LodgeHQ and populates every ImmiAccount field — across every page, every subclass.
Deadline & Task Management
Automatic deadline tracking per visa subclass. Overdue alerts, task assignments, calendar sync — never miss a bridging visa expiry again.
Advanced Reporting
Pipeline analytics, revenue forecasts, workload heatmaps, processing times, debtor reports, and compliance dashboards.
Smart Document Intelligence
Upload a passport, visa grant, or any PDF — AI extracts names, dates, visa details, and auto-populates client fields. No other migration software does this.
Built-in Visa Tools Suite
Points calculator, occupation search, invitation round tracker, scenario modeller, AI eligibility checker, and AI document review — all in one place, linked to your matters.
Multi-Firm & Team
Manage multiple firms from one login. Role-based access for agents, clerks, and admin. Complete data isolation between firms.
NAATI Translation Orders
Order NAATI-certified translations for 20+ language pairs directly from your matter. Track progress, manage costs, and attach completed translations to the file.
Workflow Automation
Build triggers that fire when statuses change, deadlines approach, or documents arrive. Auto-create tasks, send notifications, update stages — your practice runs itself.
Calendar & Booking
Sync with Google Calendar and Outlook. Public booking page for client consultations. Automated reminders so no appointment slips through.
Service Agreements & Letters
Generate service agreements, engagement letters, cover letters, and appeal responses from templates — auto-filled with client and matter data.
8 AI Assistants
AI submission drafter, document reviewer, compliance checker, refusal risk analyser, email drafter, case note generator, eligibility assessor, and semantic search — all powered by Claude.
WhatsApp & SMS
Send WhatsApp messages to clients directly from their matter. Automated SMS reminders for deadlines and status updates. 200 free SMS per month included.
CPD & Professional Development
Track your continuing professional development hours. Log activities, attach certificates, and keep your CPD records organised year-round.
See it in action
Real screenshots from the app — this is what your practice looks like on LodgeHQ.
Custom Pipeline Stages
Define your own workflow stages — from “Engaged” through to “Decision Received”. Drag to reorder, assign colours, mark terminal stages. Your pipeline matches how you actually work, not how software thinks you should.
- Drag-and-drop reordering
- Custom colours per stage
- Matters flow through your Kanban board
25+ Pre-Built Letter Templates
Nomination cover letters, GTE statements, DAMA endorsement requests, ART review letters, ministerial intervention requests, Form 956 companion letters — all ready to go. Preview, download as Word, or customise with your own templates.
- Every common migration letter included
- Download as Word — edit and personalise
- Create your own custom templates
SkillSelect Invitation Rounds
Historical invitation round data at your fingertips. Search by occupation, filter by date range, and see minimum points, trends, and invitation numbers — so you can advise clients with real data, not guesswork.
- 290+ rounds of historical data
- Filter by occupation and date range
- See minimum points and trends per round
Scenario Modeller
Show clients exactly how Professional Year or NAATI could change their outcome. Compare scenarios side by side — current points vs “what if” — and make confident recommendations.
- Side-by-side scenario comparison
- Toggle qualifications to see impact
- Save and share with clients
Knowledge Base
Build your firm's internal library of policy updates, visa guides, PAM3 references, and procedural notes. Searchable, categorised, and accessible to your whole team — so institutional knowledge doesn't walk out the door.
- Organise by custom categories (e.g. PAM3 Updates, Visa Guides)
- Full-text search across all articles
- Share knowledge across your team
Up and running in minutes
No complex setup. No IT department required. No data migration headaches.
Sign up in 30 seconds
Create your account and set up your practice profile. No credit card, no contracts, no lock-in.
Add your clients
Create matters, send questionnaire links, and let clients self-serve through their own portal.
Manage everything in one place
Pipeline board, deadlines, documents, compliance, invoicing, trust accounting — all from your dashboard.
Lodge with one click
Our Chrome extension auto-fills ImmiAccount forms directly from your case data. Review and submit.
Lodge visa applications at lightning speed
Our Chrome extension connects LodgeHQ to ImmiAccount. Select a client, click “Auto-Fill”, and watch every field populate instantly. No more copy-pasting between tabs. No more typos. No more wasted hours.
- Pulls client data directly from your LodgeHQ case file
- Maps fields automatically for each visa subclass
- Fills multi-page forms — click Next, it fills the next page
- Review and submit — you stay in control
- Works with all visa subclasses (482, 500, 820, 189, and more)
Selected client
Sarah Thompson — 482 Visa (TSS)
23 fields auto-filled on this page
Uploaded: passport_scan.jpg
Extracted fields
5 fields auto-populated to client profile
Upload a passport. Watch it fill itself in.
Drop a passport scan, visa grant letter, skills assessment, or any PDF into a client's file. LodgeHQ's AI reads the document, extracts every relevant field, and populates the client record automatically. No manual data entry. No typos. No wasted time.
- Passport scans — extracts name, DOB, passport number, nationality, expiry
- Visa grant notices — pulls grant date, visa subclass, conditions
- Skills assessments — captures occupation, outcome, reference number
- English test results — reads IELTS, PTE, TOEFL scores automatically
- Any PDF or image — AI identifies and extracts relevant migration data
Not available in Migration Manager or Clio. This is a LodgeHQ exclusive. It turns a 15-minute data entry job into a 10-second upload.
Every tool a migration agent needs — built in
Stop paying for Adobe Acrobat, iLovePDF, separate points calculators, and spreadsheet trackers. LodgeHQ has it all under one roof.
Document Converter & PDF Tools
Cancel your Adobe Acrobat subscription. Everything you need is built in.
Convert
PDF Tools
Image Tools
Points Calculator
Occupation Search
Invitation Rounds
Scenario Modeller
AI Eligibility
AI Doc Review
6 converters + 8 PDF tools + 2 image tools + 6 visa-specific tools — all included.
No extra apps. No extra logins. No extra cost.
One partner visa pays for your entire year
Here's the real cost of not switching.
8–12 hrs
Time spent on a typical partner visa without LodgeHQ — manual data entry, chasing documents, copy-pasting into ImmiAccount
3–5 hrs
Same application with LodgeHQ — questionnaires prefill client data, documents auto-extract, ImmiAccount auto-fills
5–7 hrs saved
Per partner visa. At $200–300/hr, that's $1,000–2,100 in recovered billable time — from one application
LodgeHQ annual cost: $948
The time saved on a single partner visa covers your entire year. Everything else is profit.
Why agents are switching to LodgeHQ
Not a generic legal tool retrofitted for migration. Every feature was shaped by the daily realities of running a migration practice.
Designed for your workflow
Every screen, every shortcut, every automation was shaped by the real needs of practising migration agents. No generic features — only tools that solve problems you actually face daily.
Tools no one else offers
AI document extraction from passports and PDFs, ImmiAccount auto-fill, points calculators, visa-aware questionnaires, DHA form generation — features you won't find in Clio or Migration Manager.
Pays for itself on day one
The time saved on a single partner visa covers your entire annual subscription. $99/mo, unlimited users, unlimited clients — Migration Manager starts at $239+ for the same basics — and doesn't include AI tools, document conversion, or a client portal.
LodgeHQ vs Migration Manager
Same core features plus AI tools, document conversion, and a client portal — at less than half the price.
| Feature | LodgeHQ | Migration Mgr |
|---|---|---|
| Monthly price | $99 | $239+ |
| Unlimited users | ||
| Unlimited clients | ||
| Custom pipeline stages | ||
| AI compliance tools | ||
| Conflict-of-interest detection | ||
| AI document extraction (PDF/images) | ||
| AI eligibility checker | ||
| AI document review | ||
| Passport scan auto-populate | ||
| Passport photo crop (35x45mm) | ||
| Document converter (PDF, Word, Excel, Images) | ||
| PDF tools (merge, compress, split, watermark, etc.) | ||
| Image tools (compress, passport photo) | ||
| ImmiAccount auto-fill | ||
| Client self-serve portal | ||
| Built-in e-signatures | ||
| CRM & lead pipeline | ||
| Email campaigns | ||
| Trust accounting | ||
| Time tracking & billing | ||
| Points test calculator | ||
| Occupation search & visa pathways | ||
| Scenario modeller | ||
| Xero / MYOB sync | ||
| Stripe online payments | ||
| Webhooks & Zapier | ||
| Multi-firm management | ||
| NAATI translation orders | ||
| Workflow automation builder | ||
| Calendar sync & booking page | ||
| WhatsApp messaging | ||
| CPD tracking | ||
| AI submission & email drafter | ||
| AI refusal risk analysis | ||
| DHA form auto-fill (7 forms) | ||
| Service agreement generator | ||
| Client surveys & NPS | ||
| Referral partner management | ||
| Data migration tools | ||
| Knowledge base | ||
| Mobile-friendly (PWA) | ||
| Modern UI |
Simple, transparent pricing
One plan. Every feature. No user limits. No client limits. The time saved on one partner visa pays for the whole year.
LodgeHQ Pro
One plan. Every feature. No limits.
Or $948/year — save $240
That's less than the time saved on a single partner visa application
- Unlimited users & team members
- Unlimited active clients & matters
- Customisable pipeline stages (Kanban)
- AI-powered compliance tools
- Conflict-of-interest detection
- Client portal with document uploads
- Smart questionnaires with prefill
- CRM, leads & email campaigns
- Invoicing & online Stripe payments
- Trust account ledger
- Time tracking & billing
- AI document extraction (passports, PDFs, images)
- Document templates & e-signatures
- Service agreement automation
- Deadline & task management
- Document converter (Images, Word, Excel, PDF)
- PDF tools (merge, compress, split, watermark, protect)
- Points test & skills assessment tools
- Occupation search & visa pathway finder
- Scenario modeller & AI eligibility checker
- AI document review
- Advanced analytics & pipeline reporting
- Xero / MYOB integration
- Webhooks & Zapier integration
- Multi-firm management
- ImmiAccount auto-fill Chrome extension
- NAATI translation orders (20+ languages)
- Workflow automation builder
- Calendar sync (Google & Outlook)
- Client consultation booking page
- WhatsApp & SMS messaging
- Sponsor & nomination management
- CPD hour tracking & compliance
- Client surveys & NPS tracking
- Referral partner tracking & commissions
- Service agreement & letter generator
- DHA form auto-fill (956, 80, 54, 1022, 1221, 888)
- AI submission drafter & email drafter
- AI refusal risk analysis
- Knowledge base & policy library
- Data migration from Migration Manager
- Family group & dependent management
- Multi-currency invoicing
- Automated deadline rules engine
- Mobile-friendly PWA
- Priority support
No credit card required
Frequently asked questions
Is LodgeHQ built for migration agents?
Yes. LodgeHQ is purpose-built for MARA-registered agents. It includes conflict-of-interest detection, consumer guide tracking, file note generation, CPD logging, and reporting tools — designed to help you stay organised and manage your practice efficiently.
How does the 14-day free trial work?
You get full access to every feature for 14 days — no credit card required. At the end of your trial, subscribe to continue. Your data is preserved either way.
Can I migrate from Migration Manager?
Yes. LodgeHQ includes data import tools to bring in your client records, matters, and documents. Our support team can help with the transition.
Is my data secure?
Your data is encrypted in transit and at rest. We use secure session management, two-factor authentication, rate limiting, and full audit logging. Security is built into every layer of the platform.
How does the AI document extraction work?
Upload any document — passport scan, visa grant letter, skills assessment, English test result, or any PDF — into a client's file. LodgeHQ's AI reads the document, identifies relevant fields (names, dates, visa details, scores), and auto-populates them into the client record. It turns 15 minutes of data entry into a 10-second upload. No other migration software offers this.
How does ImmiAccount auto-fill work?
Install our free Chrome extension. When you open an ImmiAccount application form, click 'Fill from LodgeHQ' — it populates every field from your case data. Click Next, and it fills the next page too. Works with all visa subclasses.
Can my whole team use LodgeHQ?
Yes — there are no user limits. Invite agents, clerks, and admin staff. Role-based permissions ensure everyone sees only what they need. No per-seat charges.
What if I manage multiple firms or branches?
LodgeHQ supports multi-firm management out of the box. Switch between firms from a single login, with complete data isolation between them.
Do clients need to install anything?
No. Clients access their portal via a secure link. They can upload documents, complete questionnaires, track their application status, sign documents, and message you — all from their browser on any device.
What visa subclasses does LodgeHQ support?
All of them. LodgeHQ is not locked to specific subclasses — 482, 500, 820/801, 189, 190, 491, 600, 407, 186, and every other visa type. Smart questionnaires adapt to the visa type automatically.
Can I customise my pipeline stages?
Absolutely. Create your own stages (e.g., 'Waiting on Health Check', 'DAMA Endorsement'), set colours, reorder them, and mark terminal stages. Your pipeline matches how you actually work.
Can I order NAATI translations through LodgeHQ?
Yes. Order NAATI-certified translations for 20+ language pairs directly from a client's matter. Translators bid on your job, you pick the best quote, and the completed translation attaches straight to the file. No more emailing PDFs back and forth.
How many AI features does LodgeHQ include?
Eight. AI submission drafter, document reviewer, compliance checker, refusal risk analyser, email drafter, case note generator, eligibility assessor, and semantic search across all your case data. All powered by Claude — no extra cost, included in every plan.
Can I automate repetitive tasks?
Yes — the workflow automation builder lets you create triggers that fire on status changes, approaching deadlines, new document uploads, or new submissions. Actions include creating tasks, sending notifications, updating stages, and sending emails. Set it once and your practice runs itself.
Does LodgeHQ generate DHA forms?
Yes. Upload a client questionnaire and generate pre-filled DHA forms — Form 956, Form 80, Form 54, Form 1022, Form 1221, Form 1229, and Form 888. Fields are auto-populated from the submission data and your agent profile. Download as flattened PDFs ready for lodgement.
Stop paying more for less
14 days. Full access. No credit card. See why agents are switching to the only platform with AI document extraction, ImmiAccount auto-fill, and 130+ features for $99/mo.
Start Your Free TrialNo credit card required. Set up in 30 seconds.